OHS Auditing and Surveillance Checklist
06 June 2001
Construction Industry
OH&S Auditing and Surveillance Checklist
1. Management Responsibility
* Is the OHS Policy documented
* Communicated at induction training
* Displayed in prominent locations
Does the OHS policy provide:
* A framework for setting and reviewing OHS objectives and targets
* Commitment to meet legal and contractual requirements
* Commitment to continual improvement
* Commitment to providing a healthy and safe work environment for everyone on the project
Site OHS Responsibility
* Has a senior site manager been appointed Site Safety Representative with responsibility for setting up and maintaining the site health and safety system?
* Is the Site Safety Representative qualified to carry out the role?
* Is the Site Safety Representative a full-time member of the Site Management Team?
Assigned OHS Responsibilities
* Have OHS responsibilities been assigned to site management personnel? Do they include the following:
* Personnel have OHS responsibilities assigned and are qualified to carry them out
* Verification requirements
* Compliance with OHS&R legislation, regulations, standards and codes
* Induction, task and refresher training
* Development and implementation of emergency procedures
* Preparing safe work method statements and ensuring compliance with safe working rules
* Assessment of subcontractors' and suppliers ability to comply with OHS&R requirements
* Quarantining unsafe work areas, materials, plant and equipment
* Investigating and reporting incidents and accidents and initiating corrective action and prevention actions
* Rehabilitation of injured employees
2. Subcontracting and Purchasing
Are OHS requirements included in the purchasing and hiring procedure for the site?
* Are there purchasing and hire documents which show that these OHS requirements have been used in the selection of plant, equipment and materials that are used on the site?
* Have sub-contractors been selected on the basis of their ability to comply with OHS&R requirements
* Is there a procedure that covers monitoring of subcontractors' OHS performance
* Have sub-contractors been asked to provide their own site safety management plan and safe work method statements?
* Has RTA approval been obtained for hire of subcontractors where this is required?
* Is there a list of preferred subcontractors and suppliers?
3. Process Control
Does the Project OHS&R Plan have components which deal with site specific safety issues?
* Management responsibility
* OHS Training
* Incident Management
* Site safety rules
* Safe work method statements
* Is there a site procedure for identifying hazards, and accessing and controlling risks?
* Has this procedure been used to develop risk control plans as required under 4.3.1 of G22
* Have safe work method statements been developed for hazardous tasks identified at the site (such as the hazards listed at 4.3.2 in G22)
* Are these safe work method statements being followed?
4. Inspection and Testing
* Is there a procedure for doing regular inspection and testing at the site?
* Does the inspection and testing procedure cover equipment and work processes in use at the site and products and materials brought onto the site?
* Are there inspection and testing records available which indicate the procedure is being followed?
* Do these records show that health and safety checks are being carried out at least weekly (as per 4.4.1 of G22)
* Do appropriately qualified people carry out inspection and testing/
* Are checklists and reporting forms used to support the inspection and testing procedure?
* Is corrective action from inspections followed up and corrections made in a timely manner?
Does inspection and testing at the site cover an appropriate spread of safety issues, including:
* Condition of the worksite (ie housekeeping)
* Safe work method procedures exist for hazardous tasks and are followed
* Safety of materials/products/equipment brought onto site
* Compliance with site safety procedures
* Electrical installations and equipment
* Plant and equipment
* Availability and use of personal protective equipment
* Control of vehicle movements on site and protection from traffic hazards
* Availability and standard of site first aid and amenities
* Emergency response
5. Control of OHS Issues
* Is there a procedure in the Project OHS&R Management plan for identifying and eliminating unsafe work practices and unsafe work areas on the site?
* Is there a procedure onsite for accident and incident report
* Does the procedure spell out that corrective action should be taken after an accident and incident?
* Do the accident and incident reports who that corrective action is being carried out?
* Are accidents and incidents notified to designated people inside and outside the organisation?
* Is there a rehabilitation program operating on site which promotes early and safe return to work?
* Have suitable other duties been identified for workers undertaking rehabilitation?
* Has a process of site communication been set up, including communication with subcontractors, so that safety issues and emergencies can be quickly notified and responded to?
Does the site management plan contain:
* Details of emergency response and responsibilities
* Key personnel with contact details
* Details of emergency services
* A communication strategy for the site and for external contacts
* Where information on hazardous materials is kept
* Has the contractor complied with the provisions of the OHS (Committees in the Workplace) Regulation 1999?
6. Corrective Action
* Is there a procedure in the Project OHS&R Management Plan which covers taking corrective action (after activities like site audits, inspections and investigations)?
* Has responsibility for carrying out correction action been assigned to site management personnel?
* Is corrective action reported to senior managers onsite and within the organisation?
* Does corrective action lead to improvement in OHS&R performance?
* Can improvement be tracked from relevant audit, inspection and investigation reports?
7. Handling, Storage, Packaging and Delivery
* Is there a policy and procedure onsite of materials handling?
* Is there a policy and procedure onsite for manual handling?
* Is there evidence these policy and procedures are being followed (records of hazard identification and implementation of control measures)
Is there a policy and procedure onsite for storage, labeling and handling hazardous substances?
* Does this policy and procedure include having a site register for MSDS?
* Does this policy and procedure include giving relevant staff training in hazardous substances uses?
* Where it is required, are people who operate plant and equipment certified to do so?
* Is there a procedure which screens new products, plant and equipment for health and safety hazards before they enter the site?
* Is there a procedure which screens new products, plant and equipment for health and safety hazards before they enter the site?
* Is there evidence in purchasing records which shows this procedure is used?
8. Training
* Is there a site training program?
* Does site induction training comply with Construction Safety Amendment (Amenities and Training) Regulation 1998?
* Does everyone at the site get training in emergency procedures, including short stay workers and visitors?
* Are future training needs on the site provided for?
* Are OHS trainers qualified to deliver training?
* Are OHS &R training records kept onsite?
* Is OHS&R information circulated onsite?
9. OHS&R Records
Is there a site procedure for the filing, retrieval and retention of OHS&R records?
Are relevant OHS&R records kept, such as?
* Audit and inspection reports
* Accident/incident reports with analysis
* Corrective action reports
* Accident statistics
* Minutes of OHS meetings
* Induction and training records
* OHS qualifications and licenses held by staff
* Records of hazardous goods and substances
* Safety equipment records
* Subcontractor site safety plans and safe work method statements
10. Design
* Is there a procedure for considering OHS&R issues during later design work and when design changes are needed?
* Do designers have contact with site personnel to discuss OHS&R issues during later design work?
* Do designs contain OHS&R documentation for the guidance of site personnel?
11. OHS&R Reviews
* Is there a site procedure for planning and carrying out internal reviews to verify OHS&R processes match company plans?
* Are internal reviews carried out to a schedule?
* Does the schedule allow all eleven system elements to be reviewed during the project?
* Are internal reviews carried out by people with appropriate skills and knowledge of the system?
* Are outcomes from internal reviews examined by project management staff?
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